--- title: Vendor Invoice Approval for BE description: Increase Accounts Payable team agility no matter where team members are located, in the office or at home, through automated vendor invoice approvals. --- - [About](http://www.square-9.com/about/) - [Support](http://www.square-9.com/support/) - [Resellers](http://www.square-9.com/resellers/) - [Encompass](http://www.encompassconference.com/) [![Square 9 Software](https://info.square-9.com/hubfs/Square%209%20Softworksoct2016%20Theme/Image/Square-9-color.svg)](http://www.square-9.com/) - [Products](http://www.square-9.com/products/) - [Document Capture Automation](http://www.square-9.com/products/document-capture-automation/) - [Document Capture Automation](http://www.square-9.com/products/document-capture-automation/) - Transforming Information into Business Intelligence - [GlobalCapture®](http://www.square-9.com/products/document-capture-automation/) - [Capture Essentials](http://www.square-9.com/products/document-capture-automation/essentials/) - 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The benefits include reducing frustration with piles of paper, avoiding late payments, taking advantage of early payments options and saving time often wasted chasing approvals. A perfect solution for AP teams no matter where they are located: - Office-based - Remote office - Home office # HOW IT WORKS ### Step One Import Invoice for Approval ![Screen 1](https://info.square-9.com/hs-fs/hubfs/Screen%201.png?width=668&name=Screen%201.png) A vendor invoice is scanned, dragged or imported into Accounts Payable archive to start the process. ### Step Two Select Required Invoice Approvers ![Approver image_VIA Workflow](https://info.square-9.com/hs-fs/hubfs/VIA%20Workflow/Approver%20image_VIA%20Workflow.jpg?width=664&name=Approver%20image_VIA%20Workflow.jpg) A user selects the approvers associated with the invoice.       ### Step Three Notification ![Email notification_VIA Workflow](https://info.square-9.com/hs-fs/hubfs/VIA%20Workflow/Email%20notification_VIA%20Workflow.jpg?width=674&name=Email%20notification_VIA%20Workflow.jpg) Selected approvers will be notified of each invoice requiring review by email. Emails will include: invoice details and a link to the invoice for speedy review and action. Reminder emails will be sent every 3 days until the approver acts.   ### Step Four Approve, Place on Hold, Reject ![Queue actions_VIA Workflow](https://info.square-9.com/hs-fs/hubfs/VIA%20Workflow/Queue%20actions_VIA%20Workflow.jpg?width=672&name=Queue%20actions_VIA%20Workflow.jpg) From the link in the email, the approver will be taken to the invoice for review. He or she can then click "Approved", "Place on Hold" or "Reject".   ### Step Five Routed back to Accounts Payable ![Screen 5](https://info.square-9.com/hs-fs/hubfs/Screen%205.png?width=688&name=Screen%205.png) Upon an approver action, the invoice is routed back to Accounts Payable for payment or to resolve any pending issues.   # Benefits for GlobalSearch Users ## ![Asset 1](https://info.square-9.com/hs-fs/hubfs/Asset%201.png?width=79&name=Asset%201.png) Save Time, Increase Productivity Eliminates the wasted time AP Clerks spend chasing managers on delayed or lost approvals   ## ![Asset 7](https://info.square-9.com/hs-fs/hubfs/Asset%207.png?width=67&name=Asset%207.png) ## Pay On Time, Every Time Avoids potential late fees or interest assessed on late payments due to poor communication ## ![Asset 2](https://info.square-9.com/hs-fs/hubfs/Asset%202.png?width=72&name=Asset%202.png) ## Reduce Cost, Save Money Creates the opportunity to take advantage of early payment discounts offered by vendors # Questions? 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